Table of Contents

Introduction

The real estate industry is competitive and fast-paced, requiring agents and brokers to juggle numerous responsibilities—from client communication and paperwork to marketing and lead generation. This is where Real Estate Virtual Assistants (VAs) come into play. By offloading time-consuming administrative and operational tasks, real estate VAs allow professionals to focus on high-value activities such as closing deals and building client relationships.

In this blog, we’ll explore the key roles of real estate virtual assistants, list the top 10 real estate virtual assistant companies in the USA for 2025, and discuss how hiring a virtual assistant can transform your real estate business.

Who are Real Estate Virtual Assistants?

Real Estate Virtual Assistants are remote professionals trained to assist real estate agents, brokers, and agencies with a variety of tasks that support business growth and operations. From administrative duties and marketing to technical support and transaction coordination, these virtual professionals are equipped with industry knowledge, organizational skills, and digital tools to streamline processes.

Tasks That A Real Estate Virtual Assistant Can Complete

Data Entry
Dependable data entry for real estate means a service with zero error. The direction of a real estate deal is set by the information collected. The information can be of any format. A real estate virtual assistant can help with data entry of buyers/sellers’ information, maintenance of legal documents, sales records, hard copies, online-offline data entry, tax-associated data entry and much more. One can save 60% of operational cost through clean data entry, reports a reliable online source.

Lead Generation
They conduct cold calling, email outreach, and social media engagement to identify potential buyers and sellers. VAs can build lead pipelines and nurture them until conversion.

CRM Management
VAs keep the CRM organized and updated with current client data, lead status, notes, and reminders—ensuring your follow-ups are always timely.

Transaction Coordination
They handle all the behind-the-scenes work: document preparation, deadline tracking, managing communications with clients, escrow agents, and lenders.

Calendar & Email Management
VAs take care of scheduling appointments, responding to inquiries, sending follow-up emails, and filtering messages.

Social Media Marketing
Creating, scheduling, and managing posts on platforms like Facebook, Instagram, and LinkedIn. They also design visual content and track engagement.

Content Creation
Writing property descriptions, blog articles, newsletters, and brochures. They ensure all content is SEO-friendly to boost visibility.

Website Management
They can update listings, add new blogs, and ensure your real estate website is running smoothly with regular maintenance.

Bookkeeping Support
Assistants handle expense reports, record transactions, generate invoices, and support with financial tracking using tools like QuickBooks.

Customer Relationship Handling
They follow up with clients, handle pre-sale and post-sale communication, send timely reminders, and maintain strong rapport on your behalf.

Market Research
They analyze local property trends, compile reports on neighborhoods, schools, and demographics, and provide competitive analysis.

Graphic Design and Branding
Creating visually appealing marketing materials like flyers, open house invites, and signage to boost brand visibility.

Top 10 Real Estate Virtual Assistant Companies in 2025

1. Assisttree

Assisttree is a trusted name in the virtual assistant industry, known for its specialized support for real estate professionals. They offer tailored virtual assistant services that allow agents to streamline their workflow and focus on growth.

Dedicated Real Estate Focus: Assisttree offers VAs who are trained specifically in real estate, understanding the industry’s nuances.
Comprehensive Task Coverage: From lead generation and CRM updates to transaction management and marketing, they cover it all.
Cost-Effective Solutions: Their pricing models are competitive, allowing real estate agents to scale without breaking the bank.
Performance Reporting: Regular updates and performance metrics help clients track progress and productivity.
Security & Confidentiality: Assisttree ensures that client data and transaction documents are handled with the highest level of confidentiality.

2. Wishup

Wishup delivers top-tier virtual assistant services that empower real estate professionals to delegate and grow their businesses efficiently.

Expert Talent Pool: Their real estate VAs are carefully vetted and trained.
Quick Onboarding: Agents can hire and start working with a VA in under 24 hours.
Flexible Hiring Plans: From part-time to full-time VAs, Wishup provides customizable plans.
Task Automation Tools: They integrate AI and automation tools to simplify routine tasks.
Dedicated Support Manager: Clients receive a dedicated manager to ensure smooth communication and service delivery.

3. TaskBullet

TaskBullet is known for its bucket-based pricing model, making it ideal for real estate professionals looking for flexibility and control over hours.

Bucket System: Purchase hours in advance and use them as needed.
U.S. and Philippines-Based Assistants: Choose VAs based on time zone and pricing preferences.
Real Estate Knowledge: Many of their VAs are experienced in real estate systems like MLS.
No Long-Term Contracts: Freedom to cancel or pause anytime.
Dedicated Account Managers: Ensures seamless coordination and productivity.

4. Time Etc

Time Etc has built a solid reputation by offering professional and experienced VAs to assist real estate agents with everything from lead nurturing to scheduling.

Elite Assistants: VAs with 5+ years of experience, many from corporate real estate backgrounds.
U.S.-Based Team: Work with native English speakers for better communication.
Customizable Task Delegation: From admin to marketing, agents tailor their assistant’s tasks.
Easy-to-Use Platform: Delegating and tracking tasks is user-friendly.
Long-Term Relationship Building: Time Etc encourages consistent VA-client relationships.

5. Boldly

Boldly is a premium subscription staffing company offering real estate virtual assistants for executives and top-performing brokers.

Fortune 500-Level Talent: Their VAs come from high-level corporate backgrounds.
Long-Term Matches: Focus on building long-term partnerships between agents and VAs.
Integrated Support: Assistants work within your systems and software.
Compliance Focus: Especially helpful for real estate brokerages managing multiple agents.
Highly Personalized Service: White-glove onboarding and dedicated customer success reps.

6. MyOutDesk

MyOutDesk is one of the most recognized names in real estate virtual assistant services, helping thousands of agents across the U.S.

Real Estate Specialization: Entirely focused on the real estate industry.
End-to-End Services: From cold calling to marketing and transaction coordination.
Thorough VA Vetting: Only 2% of applicants get hired.
Robust Onboarding: Includes in-depth training and transition support.
Real-Time Collaboration: VAs integrate into your communication channels like Slack or Zoom.

7. Summit VA Solutions

Summit VA Solutions provides U.S.-trained Filipino virtual assistants for real estate professionals who want both affordability and quality.

Real Estate-Certified VAs: All assistants go through specialized training.
Cost-Efficient Packages: Great value without compromising professionalism.
Cultural Alignment: Training includes American real estate practices and customer service.
Live Monitoring: Optional productivity tracking.
Great for Small Teams: Ideal for independent agents and boutique agencies.

8. My VirtuDesk

My VirtuDesk offers trained and versatile virtual assistants for real estate agents, providing support across administrative, marketing, and sales operations.

Structured Training Program: Focused on U.S. real estate tools and systems.
Task Versatility: VAs can manage CRM, marketing campaigns, lead follow-ups, and more.
Time Zone Flexibility: Work in your time zone to ensure real-time updates.
Scalable Packages: Whether solo or team-based, there’s a plan for everyone.
On-Demand Support: Access to a support team when issues arise.

9. Zirtual

Zirtual offers professional U.S.-based virtual assistants with experience in real estate and executive support.

Dedicated Assistants: One-on-one long-term VA relationships.
Structured Weekly Plans: Easily assign tasks and get timely feedback.
Focus on Executive Support: Great for brokers and team leads who need a second brain.
Client Portal: Easy tracking and communication through their dashboard.
Fast Setup: Get started with a VA in under 72 hours.

10. Transactly

Transactly is a top name among real estate virtual assistant companies, specializing in transaction coordination for real estate professionals. Their skilled virtual assistants streamline the closing process, reducing administrative burdens and ensuring smooth, on-time transactions.

End-to-End Support: Transactly manages all aspects of the transaction, from paperwork to communication with all parties involved, allowing agents to focus on sales.
Real-Time Updates: Their platform provides real-time tracking and updates, helping agents stay informed throughout the transaction process.
Compliance Assurance: Transactly helps ensure that all transactions comply with legal and industry standards, reducing the risk of costly errors.
Training for Assistants: They invest in training their virtual assistants, ensuring they stay updated on the latest regulations and industry trends.
Robust Technology Platform: Transactly uses advanced technology to facilitate efficient workflows and communication among all parties involved.

Tips For Creating The Ultimate Real Estate Website

1. Plan Your Website’s Purpose
Define your core objectives: lead generation, showcasing listings, agent branding, or client education. This helps structure the content and features appropriately.

2. Choose a Clean, Mobile-Responsive Design
Your design should be simple, professional, and optimized for all devices, especially smartphones, as most users browse on mobile.

3. Focus on Fast Loading Speeds
Optimize images, use reliable hosting, and consider a content delivery network (CDN) to ensure fast page loads.

4. Showcase Listings with High-Quality Media
Use crisp photos, virtual tours, and videos for each listing. Integration with MLS for automatic updates is a bonus.

5. Include an IDX Search Tool
Add an IDX (Internet Data Exchange) plugin to allow visitors to search listings directly on your website.

6. Highlight Local Expertise
Add neighborhood guides, school information, and local amenities to build trust and authority in your target market.

7. Add Strong Calls-to-Action (CTAs)
Include CTAs like “Schedule a Tour,” “Contact an Agent,” or “Get Pre-Approved” throughout your site.

8. Provide Valuable Resources
Create blogs, buying/selling guides, mortgage calculators, and FAQs to keep visitors informed and engaged.

9. Optimize for SEO
Use location-specific keywords, meta tags, and alt text for images. Update your content regularly and submit a sitemap to search engines.

10. Integrate Lead Capture Tools
Use forms, chatbots, and pop-ups to collect visitor information and follow up with potential leads.

11. Ensure Security and Compliance
Install SSL certificates, use GDPR-compliant forms, and protect client data to build trust.

12. Keep Content Fresh
Update your listings and blog frequently to improve search rankings and show site activity.

Find Out Examples On How You Can Make Use Of A Real Estate Virtual Assistant

A Real Estate Virtual Assistant (VA) can save you valuable time, streamline your workflow, and enhance your productivity. Here are some examples of how you can leverage a Real Estate VA:

1. Streamline Client Communication: VAs can handle all incoming calls and emails, ensuring that every client receives timely responses. They can also follow up with potential leads, send out personalized messages, and keep a detailed record of all communications.
2. Handle Multiple Listing Service (MLS) with Ease: Managing property listings across multiple platforms can be time-consuming. A VA can help you keep your MLS updated with accurate information, ensuring your listings reach the right audience and are easily searchable by potential buyers and agents.
3. Manage Your Calendar: A virtual assistant can schedule your meetings, property showings, and client calls. By keeping your calendar organized, you’ll never miss an important meeting or appointment.
4. Handle Paperwork: Real estate deals involve a lot of paperwork. A VA can take care of organizing documents, ensuring they are filled out correctly, and even submitting forms on your behalf.
5. Marketing and Social Media: A virtual assistant can create and schedule social media posts, helping you build your brand online. They can also assist with content creation like blog posts and newsletters, ensuring that your business remains visible to your target audience.
6. Research and Market Analysis: VAs can gather valuable data on properties, analyze market trends, and help you compile reports that provide a deeper understanding of the local real estate market.
7. Lead Generation: Virtual assistants can identify and qualify leads by making cold calls or engaging on social media platforms. They can manage email campaigns to nurture relationships with prospective clients until they are ready to close the deal.
8. Transaction Coordination: From preparing contracts to managing timelines, a real estate VA ensures that your transactions move forward smoothly and on schedule, reducing delays and avoiding errors.

The Major Factors That Influence the Pay of a Real Estate Virtual Assistant

The pay of a real estate virtual assistant can vary depending on several factors:

1. Experience: VAs with years of experience and industry-specific expertise tend to command higher pay. They bring valuable skills that can save you time and money in the long run.
2. Scope of Work: The more complex the tasks, the higher the pay. If your VA is handling everything from client communication to transaction management, they may charge a premium for their services.
3. Location: While virtual assistants work remotely, their location can affect their pay rate. VAs from high-cost living areas may charge more than those based in regions with a lower cost of living.
4. Time Commitment: Full-time VAs typically cost more than part-time assistants. Be sure to choose an assistant who aligns with the amount of work you require.
5. Skillset: A specialized VA with advanced skills in areas like digital marketing, SEO, or transaction coordination will likely have a higher rate than someone who focuses solely on administrative duties.

Real Estate Virtual Assistant Trends

The virtual assistant industry is evolving rapidly, especially in the real estate sector. Here are some current trends:

1. Increased Demand for Specialized VAs: As real estate becomes more complex, agents are turning to VAs with niche expertise. Specialized roles such as transaction coordinators, social media managers, and marketing specialists are in high demand.
2. Integration with Technology: VAs are increasingly using technology to streamline tasks. From CRM systems to automated marketing tools, virtual assistants are equipped with advanced tools that help real estate professionals save time and boost productivity.
3. Flexibility in Hiring Models: More agencies are choosing to hire VAs on a flexible, as-needed basis. This allows real estate professionals to scale their operations without the overhead costs associated with full-time employees.
4. Focus on Lead Generation: Virtual assistants are playing a pivotal role in lead generation, from cold calling to managing social media engagement. As the competition for real estate leads intensifies, VAs are becoming essential for business growth.

Some Prime Reasons Why One Should Hire Our Specialists

At AssistTree, we offer highly skilled and trained real estate virtual assistants who understand the nuances of the real estate market. Here are some reasons to hire our specialists:

1. Industry Expertise: Our VAs are well-versed in real estate-specific tools and platforms, allowing them to manage tasks like MLS listings, transaction coordination, and client management seamlessly.
2. Time-Saving: By outsourcing time-consuming tasks, you can focus on high-value activities like closing deals and growing your client base.
3. Cost-Effective Solutions: Hiring a full-time employee can be expensive. Our virtual assistants offer a cost-effective alternative, allowing you to access high-level skills without the overhead costs.
4. Scalability: As your business grows, so can your virtual assistant’s workload. Whether you need assistance with lead generation or website updates, we can scale our services to meet your needs.

Hire a Real Estate Virtual Assistant and Get Less Impacted By Industry Issues

The real estate industry faces many challenges, from market fluctuations to tight competition. Hiring a real estate virtual assistant can help you stay ahead of these challenges by allowing you to focus on key tasks while your VA handles the rest.

1. Decreased Risk of Burnout: Real estate professionals often juggle multiple roles, leading to burnout. A virtual assistant can help alleviate this by taking over administrative tasks, giving you the freedom to focus on your core responsibilities.
2. Improved Work-Life Balance: With a VA handling the day-to-day operations, you can enjoy a healthier work-life balance, reducing stress and boosting productivity.
3. Better Client Service: Virtual assistants ensure that your clients’ needs are met promptly, whether it’s scheduling appointments or sending out important documents, enhancing customer satisfaction and loyalty.

AssistTree Real Estate Virtual Assistant Services

AssistTree specializes in providing top-notch virtual assistants to the real estate sector. Our VAs are highly trained and experienced in handling various tasks such as:

• Lead Generation & Nurturing
• CRM Management
• Transaction Coordination
• Marketing & Social Media Management
• Data Entry & Research

Our team is dedicated to supporting you in growing your business by providing tailored solutions that meet your specific needs.

Conclusion

The role of a Real Estate Virtual Assistant has become indispensable in today’s fast-paced industry. By offloading routine tasks and focusing on core business activities, real estate professionals can enhance their productivity and close more deals. Hiring a virtual assistant from a trusted company like AssistTree can provide you with the support you need to stay ahead of the competition while maintaining a healthy work-life balance.

Don’t let administrative burdens hold you back. Take the first step toward a more efficient real estate business by hiring a skilled virtual assistant today!